1. Who controls Overlord in a Discord server
Overlord is operated inside Discord servers by server owners, administrators, and authorized moderators. Those staff members choose which features are enabled, which channels receive logs, which roles can use commands, and how strict moderation automations should be.
2. Information Overlord may process
Depending on the features enabled in a server, Overlord may process:
- Discord user IDs, usernames, display names, avatar references, role IDs, server IDs, channel IDs, thread IDs, message IDs, webhook IDs, and command usage metadata.
- Message content, edited message content, links, filenames, attachment metadata, image content submitted for scam or safety checks, reactions, report notes, suggestion text, announcement text, auto-reply triggers, and welcome-message text.
- Moderation records such as warnings, mutes, timeouts, bans, appeal references, report history, approval requests, deleted-message logs, saved context, staff action history, and infraction points.
- Server configuration such as filters, regex rules, link allowlists or blocklists, trusted roles, alert channels, watch-list entries, scam keywords, reaction-role menus, voice-room settings, translation state, recruitment posts, and feature toggles.
- Operational logs and diagnostics such as error messages, command failures, bot-account detection scores, memory usage samples, and other troubleshooting details.
3. Why Overlord uses this information
- To provide moderation, anti-spam, scam detection, link filtering, report routing, infraction tracking, approval workflows, safety alerts, and audit logs.
- To run server utilities such as announcements, suggestions, reaction roles, welcome messages, translations, personal voice rooms, forum tools, and recruitment workflows.
- To preserve server settings and moderation state across restarts.
- To prevent abuse of the bot, troubleshoot problems, improve reliability, and respond to support requests.
- To comply with Discord rules, valid legal requests, or security obligations when applicable.
4. Message content and privileged data
Overlord only uses message content when a configured feature needs it, such as filtering, spam checks, reports, logging, AI-assisted review, scam image checks, or staff commands. Overlord is not intended to mine, scrape, sell, or train machine-learning models on Discord message content.
5. AI-assisted and third-party processing
If enabled by server staff, Overlord may send selected message text, images, links, moderation context, or translation text to OpenAI or another configured provider to support AI-assisted filtering, summaries, scam checks, spoiler review, watch-list decisions, image analysis, or translations. Server staff should disable AI-assisted features if they do not want selected content processed by an AI provider.
6. Sharing and disclosure
Overlord may post information inside the Discord server channels configured by staff, including moderation logs, report channels, approval channels, alert channels, and public feature channels. Overlord may also disclose information to Discord, hosting providers, AI providers, or law enforcement when necessary to operate the bot, protect the service, comply with platform rules, or respond to valid legal process. Overlord does not sell personal information.
7. Storage and retention
Overlord stores persistent state in local files or configured hosting storage. Stored data may include server settings, moderation history, reports, pending approvals, suggestions, reaction roles, personal voice metadata, recruitment data, translation state, webhook cache entries, and operational logs. Data is kept as long as needed for the enabled feature, server administration, security, audit integrity, troubleshooting, or legal compliance.
8. Administrator controls and deletion
Server administrators can remove Overlord, disable features, change log channels, clear configured lists, update filters, restrict command access, and request deletion of stored server configuration where technically feasible. Some moderation records may be retained when needed for abuse prevention, audit integrity, security, or legal compliance.
9. Member requests
If you are a member of a Discord server using Overlord, contact that server's administrators first because they control the server's configuration and moderation records. If the request cannot be resolved by server staff, contact the bot operator through the support contact listed on this site or the bot's Discord application page.
10. Security
Overlord uses Discord permissions, configured roles, private log channels, and operator-controlled storage to limit access to sensitive bot functions and records. No system is perfectly secure, so server owners should protect bot tokens, API keys, staff roles, and moderation channels.
11. Children's privacy
Overlord is intended for use within Discord and is not directed to people under the minimum age required to use Discord in their region. Server owners are responsible for operating their communities in line with Discord's rules and applicable age requirements.
12. Changes to this policy
This policy may be updated when Overlord's features, providers, storage behavior, or legal requirements change. Continued use of Overlord after an update means the server accepts the updated policy.
13. Contact
Questions about this Privacy Policy can be sent through the support contact listed on Overlord's website, support server, or Discord application page.